Culture Ireland is conscious of the many changes to international plans for Irish artists and companies and understands the impacts and challenges this is presenting.

The following is a list of FAQs based on the contacts we have had to date.
We want to support as best we can and ask that any other queries be directed to: [email protected].

I received a Culture Ireland grant for an event that has now been cancelled or postponed. What should I do?
1. Please email us at [email protected]http://[email protected] outlining the details of the cancellation or postponement. Please include your Application Number in this email.
2. Please send the receipts to [email protected] and we will process your payment as quickly as possible.
3. Culture Ireland will pay out the grant.
4. In some cases, airlines and accommodation providers are offering refund or deferrals – we would ask that you check this before submitting your claim. 


I have an application with Culture Ireland and await a decision. When will this be issued?
1. Given the rapidly changing environment, Culture Ireland is not in a position to issue any grant decisions until further notice.


Can I still submit an application for support from Culture Ireland?
1. Yes, we are still receiving applications for projects later in 2020. Our next application window is currently scheduled to close on 15 June for events from September onwards. If this schedule changes, we will update the information for our website.


2. We are not processing any Out of Rounds applications until further notice
Is the Culture Ireland office still open?


1. The Office is still open during normal business hours. Many of the team are working remotely so email is best for communication. Contacts for the team are available here.

18 March 2020

Grant Terms and Conditions / Téarmaí agus Coinníollacha an Deontais

Más mian leat teacht ar an eolas seo i nGaeilge, cliceáil anseo le do thoil

 

Drawdown of a grant is dependent on the conditions below being fully and satisfactorily met.

 

1. Grant Offer
In accepting a grant offer, the grantee accepts these conditions in full.


A grant may only be used for the specific costs approved by Culture Ireland as outlined in your grant offer and in a manner that maximises value for money.

 

2. Travel Advice 
Travel insurance must be in place to cover alterations to or cancellation of travel arrangements. Culture Ireland will not reimburse costs in cases where the event does not take place or travel is not undertaken.

 

3. Acknowledgement of Culture Ireland support
Grantees must acknowledge the support of Culture Ireland and use Culture Ireland logo in the appropriate format in all promotional material associated with the event. Such recognition must match that given to corporate or other sponsors or donors for similar support. Compliance with this condition will be monitored. Culture Ireland reserves the right to request copies of all promotional material publicising the event. Please click here to access logos and guidelines for their use.

 

4. Media Coverage
Grantees are asked to email links to any press coverage, reviews and relevant photographs, video or audio material relating to the event to [email protected] citing their grant offer reference number. Such information should be submitted before, during and after the event takes place. Culture Ireland may use submitted material for publicity purposes.

 

In order to help maximise the promotion of supported events, we also request that grantees become friends of Culture Ireland on social media. Culture Ireland must be tagged in all posts relating to supported events (Twitter @culture_ireland, Facebook @CultureIreland and Instagram @cultureireland).

 

5. Drawdown of funds
Before submitting a grant drawdown claim grantees must complete a post-event review using an online Outcome Report form (via side tabs under Funding on our website). Culture Ireland will not release the funds where the Report Form has been inadequately or inappropriately completed.

 

Drawdown of funds is on the basis of vouched expenditure and confirmation that the receipts are not used to make a claim from any other source. Complete documentation (including Culture Ireland Report Form) must be submitted no later than six weeks following the event.

 

Your grant must be claimed within SIX WEEKS period after the event taking place. Payment cannot be guaranteed if you do not claim within this deadline.

 

Amounts unclaimed within 6 months of the date of your event will be withdrawn.

 

All grants are paid in Euro and the onus is on the grantee to ensure that the bank account supplied can accept Euro payments. Additional information on how to draw down your grant is available here.

 

6. Changes to the Event
Culture Ireland’s agreement must be obtained in advance and in writing for any proposed alteration to the supported event (i.e. changes to date, venue, named artist or other significant element). Culture Ireland reserves the right to withdraw or revise its grant offer where significant changes to an event are involved.

 

7. Child Protection Policy
Irish-based grantees are obliged to inform Culture Ireland if their event will include any work or activity that involves contact with children or relates to the provision of educational, research, training, cultural, recreational, leisure, social or physical activities to children. Where applicable, the organisation should have in place a Child Safeguarding Statement which is consistent with the Children First Act, 2015 and Children First: National Guidelines for the Protection and Welfare of Children 2017 and a Vulnerable Adults Policy. All grantees should ensure that local child protection policies are in place where relevant.

Children First National Guidance for the Protection and Welfare of Children 2017

 

8. Important Sectoral Resources

All grantees are encouraged to familiarise/engage with the following important resources:

 

Safe To Create – Information in relation to the Safe To Create available here. Safe To Create is a Dignity at Work programme. The aim of this programme is to impact change on the culture and practices of the arts sector in Ireland to provide safer working conditions for artists and arts workers.

This programme is managed by Irish Theatre Institute, on behalf of the Department of Tourism, Culture, Arts, Gaeltacht, Sport and Media and in partnership with the Arts Council, Screen Ireland and Minding Creative Minds.

 

Minding Creative Minds – This is a free 24/7 service offering a suite of wellbeing supports to the Irish Creative Sector. This service is a 32 county and Irish overseas well-being support programme. Further information on Minding Creative Minds can be accessed here.

 

9. Freedom of information
Information provided to Culture Ireland may be disclosed in response to a request made under the Freedom of Information Act 2014. Every effort will be made to protect grantees confidentiality in line with the terms of the Act.

 

10. Publication of Grant Awards and Privacy Statement
Culture Ireland has a policy of publishing relevant details of grants awarded online including but not necessarily limited to the names of the grantee, the amount of the grant offered and a summary of the proposed event. Culture Ireland operates under the following Department of Tourism, Culture, Arts, Gaeltacht, Sport and Media obligations under GDPR:

 

The Department is committed to protecting and respecting your privacy and employs appropriate technical and organisational measures to protect your information from unauthorised access. The Department will not process your personal data for any purpose other than that for which they were collected. Personal data may be exchanged with other Government Departments, local authorities, agencies under the aegis of the Department, or other public bodies, in certain circumstances where this is provided for by law. The Department will only retain your personal data for as long as it is necessary for the purposes for which they were collected and subsequently processed. When the business need to retain this information has expired, it will be examined with a view to destroying the personal data as soon as possible, and in line with Department policy.

 

The Department’s Privacy Statement in relation to individual suppliers, payees and grantees can be accessed here.

 

Further information on Data Protection can also be found on the Department's website.

 

Application Eligibility Requirements and Criteria / Riachtanais agus Critéir Cháilithe an Iarratais

 

Más mian leat teacht ar an eolas seo i nGaeilge, cliceáil anseo le do thoil

 

Culture Ireland offers support to Irish professional artists, arts organisations and international presenters to present work by Irish artists at significant international venues and festivals. Applications are accepted from the artist/arts organisation or international presenting partner.

 

Culture Ireland considers applications involving contemporary Irish artists for all forms of the arts as defined in the Arts Act 2003: “arts means any creative or interpretative expression (whether traditional or contemporary) in whatever form, and includes, in particular, visual arts, theatre, literature, music, dance, opera, film, circus and architecture, and includes any medium when used for those purposes”.

 

Culture Ireland also accepts applications for the presentation of work online to international audiences where an Irish artist/organisation is being presented by an international partner.  Costs for online events which will be considered by Culture Ireland include, but may not be limited to, technical and recording costs, venue hire, equipment hire, post-production costs.

 

 

Basic Eligibility Requirements:

1. Application must be in respect of an Irish professional artist/s or arts organisation
2. Application must be in respect of an art form defined under the Arts Act 2003
3. Only international events are supported (i.e. outside the island of Ireland)
4. The event must be accessible to an open public audience, promoted widely and fees must be payable to the artist/s or arts organisation.

Culture Ireland has a strong commitment to equality, diversity and inclusivity. All applicants should be familiar with these values.

Consideration should be given to sustainability in all stages in the life-cycle of the project.


Applications deemed eligible are assessed in line with the following criteria:

1. Artistic quality of work and track record of artist/s or arts organisation.
2. Financial and operational viability of the event (including fees and level of support from presenter/venue/other partners)
3. Profile of international venue/festival.
4. Proven capacity of applicant, artist/s or arts organisation to present work internationally.
5. Wider promotional and media impact.

 

What does Culture Ireland mean by artistic quality?

Artistic quality can be defined as work that is ambitious, excellent and original, connects to audiences and has been presented nationally to critical acclaim. It should be noted that the artistic quality of the proposed work is assessed using knowledge, experience and specialist advice.

 

Examples of eligible applications include:
• Theatre, circus and dance performances by professional companies
• Film-makers presenting films at key international film festivals
• Performances by professional or professionally-led musicians and ensembles
• Visual artists/galleries exhibiting at internationally recognised art fairs/galleries
• Readings by writers/poets in English or Irish or otherwise at international literary festivals


Examples of ineligible applications include:
• Events which have already taken place
• Research, opportunities, study or professional training
• Production Costs
• Residencies
• Bursaries
• Workshops/Conferences
• Amateur events
• Work by non-professional artists
• Events of a competitive nature
• Rehearsal periods (technical rehearsals will be considered)

 

 

Please note that because of the competitive nature and context of each grant round, limited funding and a large number of applicants, eligibility and compliance with criteria for assessment alone do not guarantee that you will receive grant funding.

Culture Ireland : Regular Grant Assessment Process / Cultúr Éireann : Próiseas chun Deontas Rialta a mheasúnú

Más mian leat teacht ar an eolas seo i nGaeilge, cliceáil anseo le do thoil

 

Culture Ireland’s regular grant funding scheme is designed to support the presentation and promotion of Irish arts internationally. The attached document which can be downloaded at end of page explains in detail how grant applications are assessed by Culture Ireland.

Overview

Eligibility:  Basic eligibility requirements apply in respect of an application for funding support - please click here for further information.

 

Please note that research opportunities, study or professional training, production costs, residencies, bursaries, amateur events, workshops/conferences, work by non-professional artists and works of a competitive nature are not eligible for support.

 

Accepted Expenses: in supporting an event, Culture Ireland offers grant funding towards travel and travel related costs which relate directly to the international presentation of the event, i.e. travel/transport, freight, accommodation and subsistence. Artists' fees cannot be covered with Culture Ireland funding. Artists should be in receipt of a fee for their work. Costs for online events which will be considered by Culture Ireland include, but may not be limited to, technical and recording costs, venue hire, equipment hire, post-production costs. To claim your grant, you must submit scanned copies of original receipts or proofs of payment up to the value of your grant. Please see more in pt. 5 of How to Draw Down Your Grant.

 

Application Form: all applicants are obliged to fully complete an online application form. Paper, email or faxed application forms will be declined.  Incomplete online applications will be deemed ineligible. In addition, where Culture Ireland requests that applicants provide additional information and applicants fail to do so, an application will be deemed ineligible.

 

Assessment: applications which meet the eligibility requirements and which have submitted all relevant online information are assessed by the Culture Ireland Executive in line with Culture Ireland’s published criteria.

 

Applications are also referred to independent external specialists in various artforms, drawn from a Specialist Panel who submit comments in terms of their knowledge of the artistic quality of the work for which support is being sought and the timing of this opportunity in the artists’ career to present as proposed.

 

The Irish Embassy/Consulate network is also invited to comment on applications in terms of impact of event, venue, promoter, geographic priorities, local knowledge and whether there might be wider strategic benefits for Ireland arising from a proposed event.

 

Taking into account the views of Specialist Experts, the Embassy network, and assessment by the Culture Ireland Executive, all eligible applications - with recommendations for funding - are submitted for consideration to Culture Ireland's Expert Advisory Committee. The full process in described in the attached document which you can download below. 

 

Note: because of the competitive nature and context of each grant round, limited funding and the large number of applicants, it is not possible to recommend funding for all eligible applicants. Eligibility and compliance with criteria for assessment alone does not guarantee that you will receive grant funding.

 

Logos / Lógónna

Culture Ireland requires that all recipients of grants must acknowledge the support of Culture Ireland and the use of the Culture Ireland logo in all promotional material associated with an event. Such recognition must match that given to corporate or other sponsors or donors for similar support. Compliance with this rule of acknowledgement will be monitored and non-compliance will be regarded as a breach of grant conditions. Culture Ireland reserves the right to request copies of all such promotional material publicising an event. Copies of the logo are available here to successful applicants for this purpose. Culture Ireland logos are for use by its partners and grant recipients only.

 


 

Éilíonn Cultúr Éireann go gcaithfidh gach faighteoir deontais aitheantas a thabhairt do thacaíocht Chultúr Éireann agus lógó Chultúr Éireann a úsáid i ngach ábhar poiblíochta a bhaineann le himeacht. Caithfidh an t-aitheantas sin a bheith mar an gcéanna leis an aitheantas a thugtar d’urraitheoirí nó deontóirí corparáideacha nó eile le haghaidh tacaíochta dá samhail. Déanfar monatóireacht ar chomhlíonadh na rialach seo maidir le haitheantas agus measfar gur sárú ar choinníollacha deontais é neamhchomhlíonadh. Coimeádann Cultúr Éireann an ceart aige/aici cóipeanna d'ábhar poiblíochta dá leithéid a iarraidh ar imeacht. Tá cóipeanna den lógó ar fáil anseo d’iarratasóirí rathúla chun na críche seo. Tá lógónna Chultúr Éireann le húsáid ag a chomhpháirtithe agus ag faighteoirí deontais amháin.


 

 
 

Please use an official version of our logo, available for download here. Use it only in the way it is supplied. Do not skew, squash or amend its colours. If in any doubt, please don’t hesitate to contact us: [email protected] Please email us at the email address provided here and we can email you a jpeg version of the logo - both in colour and monochrome


 

High resolution versions of logos available for download below.

Drawing down your grant / An deontas a tharraingt anuas

Más mian leat teacht ar an eolas seo i nGaeilge, cliceáil anseo le do thoil

 

 

Definitions

Grant means funding awarded by Culture Ireland to arts organisations, artists or groups working with the arts with the objective of promoting Irish arts worldwide
Grantee means a recipient of Culture Ireland funding
Event means the event, tour, project or exhibition being supported by a Grant

 


 

 

Conditions applying to the drawdown of a Grant

1. Grant Drawdown

The following procedures must be followed when drawing down a grant. Failure to do so may delay the payment of a grant and/or the grant may be withdrawn.

Grantees are required to manage their drawdowns including submission of receipts and any other documentation by email to [email protected] unless directed otherwise. Grants relating to Zeitgeist Irland 24 should be handled via [email protected].

2. Payment

Grants will only be paid directly into a bank account in the name of the grantee. Payment will not be made to any third parties. Payment will be made by electronic funds transfer (EFT) and all grantees must submit a Bank Mandate Form prior to submitting a claim (unless previously in receipt of a payment to the same bank account from Culture Ireland). Payment can only be made to bank accounts which can accept Euro transfers. The onus is on the grantee to verify that their bank can accept payments in Euro.

3. Tax Details

Grantees are required to supply a valid tax ID both on the Bank Details Form and when applying online.

In addition the following documentation must be provided depending on individual circumstances:

 

  for Irish based companies – screenshot from Revenue online account showing tax registration details (ID and tax Type); in order to do this they will need to:
i.     Log into ROS
ii.    Proceed to the “Revenue Record” Tab at the top of the page
iii.   On the “Revenue Record” page on the left hand side please select “Registration Details”
If the tax type (Corporation/Income tax) is not displayed on this screen, a copy of an official document from Revenue Commissioners outlining company’s Name, Tax ID and Tax Type will have to be provided instead.

  for Irish based self-employed/ self-assessed individuals – a copy of Self-Assessment form showing their name, tax registration number and Income Tax classification

•  for Irish based employees – a copy/ screenshot of Tax Credit Certificate showing their PPS number and name (this can be found on Ros.ie/myaccounts/mydocuments)

  for foreign non resident payees (whether or not registered for Irish tax) – verification of foreign tax ID (i.e. official document from relevant foreign tax authorities)

 

* Please note, where a payee has received payments from public funds to the value of €10,000 or more within a rolling 12 month period, eTax Clearance will also be required.
Irish based payees should apply online via Revenue On-Line (ROS) or contact their local tax district office to apply for eTax Clearance. Non-resident applicants can apply for eTax Clearance through electronic Tax Clearance (eTC) system (if registered for Irish tax) or by completing a TC1 Form and sending it to [email protected] (if not registered for Irish tax). Further information is available here.

 

Where applicable, grantees are required to supply their Tax Clearance Access Number (TCAN), which along with their PPSN/Reference number, enables Culture Ireland to verify a grantee’s tax status via ROS at payment authorisation stage. The TCAN is generated when you apply for eTax clearance.

 

4. Drawdown date

Your grant must be claimed within SIX WEEKS period after the event taking place. Payment cannot be guaranteed if you do not claim within this deadline.

Amounts unclaimed within 6 months of the date of your event will be withdrawn.

Culture Ireland will not pay grants before the event takes place.

Note that the deadline for submitting claims for payment in any calendar year is 15 November. Processing of claims submitted after this date may be delayed until January of the following year.

5. Proof of Payment

To claim your grant, you must submit scanned copies of original receipts or proofs of payment up to the value of your grant. Receipts or proofs of payment in any language other than Irish or English must be translated before being submitted. The date of receipt/proof of payment and amount being claimed must be clearly visible or the document will be automatically rejected.

Culture Ireland reserves the right to reject receipts and/or to demand original receipts or other proof of payment.

Receipts or proofs of payment used to support your grant drawdown must not be used in support of another claim from Culture Ireland or for reimbursement from any other funder

6. Non-Euro claims

Grantees must quote the euro-exchange rate which applied on the date of transaction (i.e. the date you purchased an airline ticket or booked accommodation). A historical currency converter tool such as fxtop.com might be useful for that purpose.

7. Summary Expenditure Sheet

Proof of payment submitted must be accompanied by a Summary Expenditure Sheet.

8. Online Report Form

Grantees must complete a post-event reviews using an online Report Form when submitting a grant drawdown claim. Please coomplete the one appropriate to the funding shceme you applied for: 

 

For applicants to the regular grant and Zeitgeist Irland 24 funding schems, please click here to submit the Grant Round Outcome report form. 

 

For applciants to the Showcase/ Delegate Scheme, please click here to submit Showcase/Delegate Outcome report form.

 

For applciants to the See Here Scheme, please click here to submit See Here outcome report form.

 

9. Contact Details

All queries in relation to grants should be emailed to [email protected] (please include grant reference number in the subject line). All queries in relation to Zeitgeist Irland 24 should be emailed to [email protected].

 

Please note that Culture Ireland retains the right to waiver or change any of the terms and conditions outlined above.